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PK Tip: Assigning a Keyword to Multiple Articles

Do you need to add a keyword to a group of articles? You don't need to open each article and add the keyword separately to each one. You can assign a keyword to multiple articles at once in Personal Knowbase's Index Window by dragging it.

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PK Tip: Suppressing the Warning Message for Saving Articles

When you first start using Personal Knowbase, the software always asks you to verify that you want to save an article when you close it. As you become more familiar with the software, you may find these verification dialog boxes unnecessary, perhaps annoying.

The dialog box itself gives you the option to stop showing it for the rest of the current PK session. However, the next time you start up PK again, the warning dialogs will be back.

If you find yourself always disabling these dialog boxes, you may want to turn them off permanently and never see them again.

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Computer Basics: Windows Keyboard Shortcuts

You can access many functions in Windows from your keyboard. Here is a "cheat sheet" of general Windows keyboard shortcuts and their results. These functions work in most Windows programs that use the standard Windows interface. Exact functionality varies from one application to another as needs differ.

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PK Tip: Dragging Text into Personal Knowbase

You can drag whole blocks of text from most other Windows applications directly into Personal Knowbase's Index Window to create a new article.

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PK Tip: Typing in the Index Column

In Personal Knowbase, normally we locate keywords in the Index column by clicking them with the mouse. But we can also locate keywords using the keyboard. Typing to locate keywords can save you from constant scrolling in long lists of keywords.

When the highlighted cursor focus (when the highlight has a dotted outline) is in the Index column, you can type the first few letters of a keyword to move the highlight to that keyword in the list. So, for example, if you type "sm", the highlight will move to the first keyword starting with "sm".

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The Find Dialog Box Is Non-Modal -- So What?

In all Windows software, most dialog boxes are modal. That means that once you open the dialog, you can't do anything else with that program until you close the dialog. You are forced to interact with the dialog box before returning to the main software window.

Personal Knowbase's Find dialog box is non-modal. That means that you can leave it open while doing other work with the program. You can move the dialog to the side of the screen and leave it open while doing other work in Personal Knowbase. This also applies to the related Replace dialog box.

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Personal Knowbase Keyboard Shortcuts

Did you know that almost all functions in Personal Knowbase are accessible using keyboard shortcuts?

Some software users prefer doing everything with the mouse. Some users like right-click popup menus. And some prefer doing as much as possible without moving our hands off the keyboard.

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PK Tip: Adding Attachments by Dragging

You can add file or folder attachments to a Personal Knowbase article using a dialog box interface or by dragging from Windows Explorer.

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PK Tip: Selecting Multiple Items in a List

Personal Knowbase, like most standard Windows applications, allows you to highlight multiple items in any list box.

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