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Types of Passwords in Personal Knowbase

Personal Knowbase can help you keep your data private using password protection. Privacy may be important for many reasons, including if you are using the software for financial or customer data, contacts or sensitive family information, or for a diary or journal.

PK provides two options for password protecting your notes:

Entire File

You can password-protect an entire PK data file. In this case, you have to enter your password before even opening the file. The file is inaccessible without the password.

For example, if you use PK for keeping a diary or journal, you probably want to protect the whole file.

To use this option, go to the File Properties command (File menu), then to the Privacy tab. Check the box for Password Protect All Articles. If the file doesn't have a password yet, you will be prompted to create a password when you click OK.

File Properties Privacy tab

Individual Articles

You can select only individual articles within the file to be private. In this case, you create one password for the entire file, but you can view and work with all other articles in the file without entering the password. The private articles are not accessible or included in any operations (such as search or queries) until you enter the password.

For example, if you use PK to store contact information, you might want to only password-protect sensitive contacts, like medical or financial professionals.

To use this option, open the Articles Properties (from the Article menu) for the article you want to make private. Then check the box for Make Private and click OK to save the properties. If you hadn't previously set a password for this file, you will be prompted to create a password when you click OK.

Article Properties with Make Private checked

Remember Your Password

Note that in the second case, after any password is created, PK considers the file to have a password even if no articles are currently marked as private. Some operations, such as compacting or converting a file, require you to enter the file's password. So please don't lose it!

To remove a file's password, see the Help topic on Removing a File's Password.