Tag Archives: files
PK Tip: Changing a File's Password
If you use password protection with your Personal Knowbase file, you may want, at some point, to change the password. Whether your entire file is password-protected or only a few articles are private, the password itself is the same for all articles and is stored at the file level.Continue reading →
Do I Need Only One Personal Knowbase Data File or More? (Part 2)
Personal Knowbase users often struggle with the decision of when they would want more than one PK data file.
In Part 1, we talked about starting with a single file and using multiple files when they serve completely different purposes. Here are some additional issues with using one or more database files.Continue reading →
Do I Need Only One Personal Knowbase Data File or More? (Part 1)
New Personal Knowbase users often ask when they would want more than one PK database. Should they put all their notes in one data file? Or have several files? Why create a new file?
The short answer is to start out by putting everything in one file and to wait to split your data into multiple files until you're sure you need to.
There are pros and cons to keeping all your data in one place or spreading it into multiple files.Continue reading →
Fonts in Personal Knowbase
Personal Knowbase allows you to set the fonts for your text at three distinct levels. Use Preferences to set the font for new data files. Use File Properties to set the font for new articles. And use the Font command to affect article content text.
The rule of thumb for distinguishing Preferences and File Properties is that everything in Preferences applies to all data files, but the File Properties is for settings that apply only to the current data file.Continue reading →
Computer Basics: Determining What Software Reads a Data File
Do you have a data file that you can't read? Occasionally, you may run across a file that you don't know what software program created it. Perhaps you found an old unknown file on your hard drive or you inherited the file from another user who left your company or passed away. To access the data, you need to do some detective work to figure out what software can read it.
Here are some tips for finding out which program can read your unknown file.Continue reading →
Reading Personal Knowbase Files over a Network
If you need multiple users to be able to read the same Personal Knowbase data file (KNO file), you may find it useful to place the data file on a network. A centrally located data file on a network allows any user with a computer connected to the network to read the data.Continue reading →
PK Tip: Finding Text across Multiple Knowbase Data Files
Personal Knowbase has no built-in way to search for a text string across multiple data files.
However, within a single PK session, the Find dialog box remembers its settings, even after you've opened a different file. So you can search for the same string using the same range and search settings by opening each data file consecutively and re-running Find without changing the settings.Continue reading →
PK Tip: Opening a File Automatically at Startup
Did you know that you can make Personal Knowbase automatically open a specific data file whenever it starts up?
To specify a file to open at startup:Continue reading →
PK Tip: Using the Compact Command for Maintenance and Repair
In these days of large, cheap hard drives, most of us don't feel any need to compact a database file to save disk space.
But Personal Knowbase's Compact command does more than reduce your data file to its minimum size. Here are three additional tasks Compact can help you with:Continue reading →
PK Tip: Copying Articles from One Knowbase File to Another
Sometimes you may find it useful to copy (or move) articles from one Knowbase data file to another. You may want to break a data file into two smaller files, or to create a new file containing only a small subset of the articles in a larger file (for example, to share those articles with a friend or colleague). Or you may want to move old, obsolete articles to an "archive" data file.Continue reading →
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