Do I Need Only One Personal Knowbase Data File or More? (Part 2)

Personal Knowbase users often struggle with the decision of when they would want more than one PK data file.

In Part 1, we talked about starting with a single file and using multiple files when they serve completely different purposes. Here are some additional issues with using one or more database files.

Do I Need Only One Personal Knowbase Data File or More? (Part 1)

New Personal Knowbase users often ask when they would want more than one PK database. Should they put all their notes in one data file? Or have several files? Why create a new file?

The short answer is to start out by putting everything in one file and to wait to split your data into multiple files until you're sure you need to.

There are pros and cons to keeping all your data in one place or spreading it into multiple files.

PK Tip: Copying Articles to a Word Processor

Do you need to dump a group of Personal Knowbase articles into your word processor (or other software) fast?

Don't bother with the Export command. Simply copy-and-paste the entire group of articles directly from Personal Knowbase's Index Window.

Productivity Tips: More Tips for Avoiding Interruptions

Some tasks, like creative work, writing, and research, require blocks of uninterrupted time when you can concentrate exclusively on one topic. Interruptions can especially be a problem if you have multiple people working from home at the same time.

Previously, we outlined five tips for preventing interruptions while you work. Here are six more interruption-busting ideas to help you work more effectively:

PK Tip: Finding Articles Which Have No Keywords

Sometimes, in the rush of creating and saving articles, you may forget to assign keywords to every article. Or, you may delete a keyword, leaving an article with no keywords, if that was the article's only keyword.

However it happens, over time, you may discover that you have articles in your Personal Knowbase data file which do not have keywords assigned to them.

You can easily locate any articles with no keywords:

Fonts in Personal Knowbase

Personal Knowbase allows you to set the fonts for your text at three distinct levels. Use Preferences to set the font for new data files. Use File Properties to set the font for new articles. And use the Font command to affect article content text.

The rule of thumb for distinguishing Preferences and File Properties is that everything in Preferences applies to all data files, but the File Properties is for settings that apply only to the current data file.

PK Tip: Getting a Custom Text Color Back

In Personal Knowbase, if you create text using a custom color from the color picker, its color swatch is available for re-use next to the Other button on the color down-drop from the Formatting Toolbar. For example, after making orange text, my color menu looks like this:

Organize Your Home Office Day

Today is Organize Your Home Office Day, which falls on the second Tuesday in March every year. Whether you're a self-employed contractor, run a home-based business, work at home regularly for your day job, or use a home office for your personal business, you need to keep it organized to use your time efficiently.

Here are some ways that Personal Knowbase can help you get your home office organized:

Basic Principles of All Time Management

Are you having trouble getting started on time management? Feeling overwhelmed? You know you need to get organized to take control of your time. But when you feel swamped, you don't have time to research the best way to manage your time.

Here's a concise summary of the basics of all time management programs to help you clarify how to stop squandering your time and to leverage it to focus on what matters for your life path.

PK Tip: Running a Faster Find

Personal Knowbase's Find command (from the Edit menu) takes longer as the number (and length) of articles grows. The software does a straight string search for Find, so the search time is a function of the amount of text searched. Here are some tips for speeding up your Find operations.