Whether you’re starting a home-based business, are temporarily working from home, or are teleworking, you need a functional home office that helps rather than hinders your work.
You need an office workspace that helps you work efficiently. You need effective time management. And you need to stay organized. Here are some ideas for dealing with the challenges of working at home.
PK Tip: Copying Articles from One Knowbase File to Another
Sometimes you may find it useful to copy (or move) articles from one Knowbase data file to another. You may want to break a data file into two smaller files, or to create a new file containing only a small subset of the articles in a larger file (for example, to share those articles with a friend or colleague). Or you may want to move old, obsolete articles to an “archive” data file.
Many of us are finding unstructured time on our hands while on lockdown, quarantine, or shelter in place. Our last post outlined general productivity tips to help cope during “Shelter in Place”.
If you decide to use your self-isolation time to start a project (or make progress on a previously languishing project), create a Personal Knowbase data file for it and collect all its notes in one place. Personal Knowbase’s freeform note management system can help with organizing the related notes, research, and records. Use it to keep track of related website accounts and online resources. Attach related files to the corresponding PK articles.
Many of us are currently self-isolating, under orders to shelter in place, or under quarantine. Even if you’re still working from home, you probably have time on your hands when you would have been commuting, socializing, or running errands. Those not used to having a lot of unstructured time, trapped with only immediate family members, or even completely alone, can rapidly succumb to cabin fever.
You might feel like you’ve lost control of your life. Constant stress and loss of focus can lead to ennui.
Whether you’re an ardent chef, you’re gathering together all your extended family’s recipes, you’re studying mixology, or you just bake occasionally for holidays, Personal Knowbase provides a natural and flexible way to organize your recipes. Collect all your recipes in one place where you can access them on your computer, print them, or export them to text files.
Here are some ideas for setting up a PK data file for your recipes.
Stuck? The first step in beating procrastination is to understand why you’re procrastinating. Analyze the reasons for procrastination and find a solution. Here are some tips for getting unstuck:
When browsing a Personal Knowbase data file — opening and closing articles while checking or looking for something — you can easily make changes accidentally.
If you realize you’ve made a change to an article that you didn’t want to change, you can immediately return the article to its last saved state. While the article window is still open, select the Undo Article Changes command from the Edit menu.
But if you know that you don’t want to make changes to a file before you open it, it’s safer to open the file in Read-Only mode to start with. In Read-Only mode, you have no risk of making unwanted changes. You will not be able to modify existing articles or create new ones.
Today is National Clean Off Your Desk Day, which falls on the second Monday of January every year. Personal Knowbase can’t help you get rid of old pens, half-used batteries, and that broken coffee mug. But it can help you tidy up all those scattered bits of paper.
As part of your efforts, try this:
In Personal Knowbase, normally we locate keywords in the Index column by clicking them with the mouse. But we can also locate keywords using the keyboard. Typing to locate keywords can save you from constant scrolling in long lists of keywords.
When the highlighted cursor focus (when the highlight has a dotted outline) is in the Index column, you can type the first few letters of a keyword to move the highlight to that keyword in the list. So, for example, if you type “sm”, the highlight will move to the first keyword starting with “sm”.
Disaster can strike at any time, whether it’s computer failure, fire, or human error. For anyone doing computer work that involves creating new data — whether your work is writing, business and finance, or programming — backing up your files is critical. Even losing a day’s worth of writing or artwork can be devastating.
Keeping safe backups of all of your original data is important.