Compacting a Data File

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If you change a data file regularly, it can become fragmented and contain unused space. You can save disk space by compacting your data file. To compact a data file:


Close any data file currently opened by selecting the Close command from the File menu.


If no file is open, the Close command does not appear.


Select the Compact command from the File menu.


The Compact Which File dialog box is displayed.


Select the folder where your data file is stored.


Type the name of the data file you want to compact in the File Name edit box.

OR Select the data file from the list box to compact that file.


Press Enter OR  select the Open button.


The Save Compacted File As dialog box is displayed.


Select the folder where you want the compacted data file to be written.


Type the name for the compacted data file in the File Name edit box.

OR Select a name for the file from the list box.


You may select the same name as you did in the Compact Which File dialog box. In that case, the new compacted file overwrites the original file. If you select the same file name, Personal Knowbase asks you to verify that you want to replace the original file. Select the Yes button.


If the data file contains keywords which are not assigned to any articles, Personal Knowbase asks if you want to remove the keywords from the data file. Select the Yes button to remove the keywords or the No button to leave them in the data file. Removing unused keywords may save disk space.


Personal Knowbase now compacts your data file and informs you when the compaction is completed.



Related Procedures:

Opening an Existing Data File

Repairing a Damaged Data File


See Also:

Close Command (File Menu)

Compact Command (File Menu)