A common use for Personal Knowbase is to store contact and address information. Create a Personal Knowbase “index card” file for your contacts.
In Personal Knowbase’s terminology, we refer to each “index card” as an “article”. Make an article for each contact containing all information and notes about that person, company, or organization. You can easily sort, print, search, index, and filter the list of entries.
Many of us are finding unstructured time on our hands while on lockdown, quarantine, or shelter in place. Our last post outlined general productivity tips to help cope during “Shelter in Place”.
If you decide to use your self-isolation time to start a project (or make progress on a previously languishing project), create a Personal Knowbase data file for it and collect all its notes in one place. Personal Knowbase’s freeform note management system can help with organizing the related notes, research, and records. Use it to keep track of related website accounts and online resources. Attach related files to the corresponding PK articles.
Whether you’re an ardent chef, you’re gathering together all your extended family’s recipes, you’re studying mixology, or you just bake occasionally for holidays, Personal Knowbase provides a natural and flexible way to organize your recipes. Collect all your recipes in one place where you can access them on your computer, print them, or export them to text files.
Here are some ideas for setting up a PK data file for your recipes.
Today is National Clean Off Your Desk Day, which falls on the second Monday of January every year. Personal Knowbase can’t help you get rid of old pens, half-used batteries, and that broken coffee mug. But it can help you tidy up all those scattered bits of paper.
As part of your efforts, try this:
If you use Personal Knowbase to keep track of contacts, try inserting each person’s email addresses in the Attachments field to create a quick email address book.
Since the 1980’s, we’ve been using personal computers to replace tasks that we used to do with pen and paper. We used paper index cards for many purposes from research to recipes. Now we put that information on our computer.
Although we now enter most information directly into our computers, the structure of the data often still resembles how index card systems used to work. We have digitized our index card projects.
If you frequently need to create Personal Knowbase articles with similar text fields, forms, or subheadings, you can save time and typing by creating “template” articles.
Every year, our email inboxes get fuller and fuller. For many people, email is the preferred method of communication due to the ease of sending emails. Unlike with phone calls, both parties don’t have to be available at the same time, you can send the same message to multiple recipients, and you can copy and paste blocks of text without rewriting. Here are tips for getting the deluge under control:
Happy New Year!
Are you resolving to get organized for 2019?
Here are 10 ideas for using Personal Knowbase to help you meet your New Year’s resolution to get organized.
Software that stores freeform text information commonly uses three ways to structure data:
- Searching with Straight Text Strings
- Categorizing in Hierarchical Trees
- Indexing with User-specified Keywords