If you need multiple users to be able to read the same Personal Knowbase data file (KNO file), you may find it useful to place the data file on a network. A centrally located data file on a network allows any user with a computer connected to the network to read the data.
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Personal Knowbase has no built-in way to search for a text string across multiple data files.
However, within a single PK session, the Find dialog box remembers its settings, even after you’ve opened a different file. So you can search for the same string using the same range and search settings by opening each data file consecutively and re-running Find without changing the settings.
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Did you know that you can make Personal Knowbase automatically open a specific data file whenever it starts up?
To specify a file to open at startup:
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In these days of large, cheap hard drives, most of us don’t feel any need to compact a database file to save disk space.
But Personal Knowbase’s Compact command does more than reduce your data file to its minimum size. Here are three additional tasks Compact can help you with:
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PK Tip: Copying Articles from One Knowbase File to Another
Sometimes you may find it useful to copy (or move) articles from one Knowbase data file to another. You may want to break a data file into two smaller files, or to create a new file containing only a small subset of the articles in a larger file (for example, to share those articles with a friend or colleague). Or you may want to move old, obsolete articles to an “archive” data file.
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Many of us are finding unstructured time on our hands while on lockdown, quarantine, or shelter in place. Our last post outlined general productivity tips to help cope during “Shelter in Place”.
If you decide to use your self-isolation time to start a project (or make progress on a previously languishing project), create a Personal Knowbase data file for it and collect all its notes in one place. Personal Knowbase’s freeform note management system can help with organizing the related notes, research, and records. Use it to keep track of related website accounts and online resources. Attach related files to the corresponding PK articles.
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When browsing a Personal Knowbase data file — opening and closing articles while checking or looking for something — you can easily make changes accidentally.
If you realize you’ve made a change to an article that you didn’t want to change, you can immediately return the article to its last saved state. While the article window is still open, select the Undo Article Changes command from the Edit menu.
But if you know that you don’t want to make changes to a file before you open it, it’s safer to open the file in Read-Only mode to start with. In Read-Only mode, you have no risk of making unwanted changes. You will not be able to modify existing articles or create new ones.
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Personal Knowbase Reader is a read-only viewer for files which are created using the Personal Knowbase note management software. You can set up PK Reader to run from a write-once removable disk, such as a CD-R, so that it automatically loads a Knowbase data file.
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If you have a file or program that you access constantly, you may find it useful to have a shortcut to it right on your Windows desktop.
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You can split a Personal Knowbase data file using the Export command (from the File menu):
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